This job ad has been posted over 40 days ago...
1
applicant
Administrative Assistant (Downtown Vancouver)
at Human Resources in Vancouver
COMPANY OVERVIEW:
Hostway Corporation provides Web hosting and managed services to more than 600,000 customers worldwide. Hostway helps individuals, small businesses and large enterprises achieve more value from state-of-the-art Web-based technologies by reducing their complexity and cost. Founded in 1998, Hostway is one of the three largest Web hosting companies in the world with offices in North America (Chicago (HQ), Austin, Tampa, Ft. Lauderdale and Vancouver), Europe (Belgium, Bulgaria, France, Germany and Netherlands), Asia (Korea and India) and Australia. For more information about Hostway Corporation, please visit www.hostway.com.
POSITION PURPOSE:
We are currently looking for an exceptional Administrative Assistant to join our team. Located at our downtown Vancouver office, this position will be filled by someone that is highly organized, motivated, works independently and carries themselves in a professional manner. This person will plan, direct, and coordinate supportive services of the organization, such as recordkeeping, mail distribution, telephone operator/receptionist, and other office support services. The person responsible will provide efficient and professional administrative support to the office and help maintain the day to day operations of the business.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
•Responsible for receiving and assisting guests, answering operator and front desk calls.
•Receive and sign for courier and delivery items; arrange for outgoing items.
•Ensure security of the office by allowing entrance of authorized vendors.
•Order and maintain office supplies.
•Organize and maintain filing, mail distribution, and outgoing/incoming faxes.
•Order and coordinate payment of weekly lunches; coordinate special staff events.
•Provide support to Finance with bookkeeping responsibilities as required. Responsibilities may include payables, receivables, report preparation, and reconciliations.
•Provide support to other internal departments as required.
•Attend to daily bank deposits, pick-ups and other errands as required.
•Maintain office and kitchen supply stock. Ensure kitchen is tidy and in sufficient order.
•Assist in maintenance of local intranet.
•Maintain and update employee directory, phone lists, floor plans, and organizational charts.
•Track office expenses and invoices for approval.
•Maintain vendor relationships for the office.
•Communicate notices to staff as required.
•Communicate with property managers regarding building notices and maintenance services.
•Other duties as assigned.
DESIRED MINIMUM QUALIFICATIONS:
•3-5 years of experience in an assistance and support position in an office environment.
•Minimum of 1 year experience related to accounting or bookkeeping duties.
•Diploma in business administration, or an acceptable combination of education and progressive work experience.
•Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities.
•Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-pasted team environment.
•Exceptional interpersonal and communication skills (both verbal and written) are required.
•Knowledge of file management and data entry/retrieval systems.
•Advanced knowledge working with Microsoft Office - Word, PowerPoint, Excel, and other office automation equipment.
•Extremely high level of attention to detail and excellent follow-up skills.
To be considered, email your cover letter and resume to careers@hostway.ca. Please include the position title in the subject line of your email and reference number AA020310AP.
Hostway thanks all candidates for their interest, however, only shortlisted candidates will be contacted.
Hostway Corporation provides Web hosting and managed services to more than 600,000 customers worldwide. Hostway helps individuals, small businesses and large enterprises achieve more value from state-of-the-art Web-based technologies by reducing their complexity and cost. Founded in 1998, Hostway is one of the three largest Web hosting companies in the world with offices in North America (Chicago (HQ), Austin, Tampa, Ft. Lauderdale and Vancouver), Europe (Belgium, Bulgaria, France, Germany and Netherlands), Asia (Korea and India) and Australia. For more information about Hostway Corporation, please visit www.hostway.com.
POSITION PURPOSE:
We are currently looking for an exceptional Administrative Assistant to join our team. Located at our downtown Vancouver office, this position will be filled by someone that is highly organized, motivated, works independently and carries themselves in a professional manner. This person will plan, direct, and coordinate supportive services of the organization, such as recordkeeping, mail distribution, telephone operator/receptionist, and other office support services. The person responsible will provide efficient and professional administrative support to the office and help maintain the day to day operations of the business.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
•Responsible for receiving and assisting guests, answering operator and front desk calls.
•Receive and sign for courier and delivery items; arrange for outgoing items.
•Ensure security of the office by allowing entrance of authorized vendors.
•Order and maintain office supplies.
•Organize and maintain filing, mail distribution, and outgoing/incoming faxes.
•Order and coordinate payment of weekly lunches; coordinate special staff events.
•Provide support to Finance with bookkeeping responsibilities as required. Responsibilities may include payables, receivables, report preparation, and reconciliations.
•Provide support to other internal departments as required.
•Attend to daily bank deposits, pick-ups and other errands as required.
•Maintain office and kitchen supply stock. Ensure kitchen is tidy and in sufficient order.
•Assist in maintenance of local intranet.
•Maintain and update employee directory, phone lists, floor plans, and organizational charts.
•Track office expenses and invoices for approval.
•Maintain vendor relationships for the office.
•Communicate notices to staff as required.
•Communicate with property managers regarding building notices and maintenance services.
•Other duties as assigned.
DESIRED MINIMUM QUALIFICATIONS:
•3-5 years of experience in an assistance and support position in an office environment.
•Minimum of 1 year experience related to accounting or bookkeeping duties.
•Diploma in business administration, or an acceptable combination of education and progressive work experience.
•Excellent organizational, time management and prioritization skills including the ability to multi-task with competing priorities.
•Excellent understanding of business professionalism and the ability to work effectively under pressure within a fast-pasted team environment.
•Exceptional interpersonal and communication skills (both verbal and written) are required.
•Knowledge of file management and data entry/retrieval systems.
•Advanced knowledge working with Microsoft Office - Word, PowerPoint, Excel, and other office automation equipment.
•Extremely high level of attention to detail and excellent follow-up skills.
To be considered, email your cover letter and resume to careers@hostway.ca. Please include the position title in the subject line of your email and reference number AA020310AP.
Hostway thanks all candidates for their interest, however, only shortlisted candidates will be contacted.
Published at 05-02-2010
Viewed: 116 times
Viewed: 116 times
